Email archive and discovery
Hexamail Vault provides a centralized automatic email archiving solution. Highly efficient full-text indexing and compression algorithms ensure that the most scalable and high performance email archive is generated automatically.
Hexamail's email archive software leverages state of the art indexing and compression technology to create the most compact and high performance index of email data. Inferior solutions often simply push emails to relational databases or worse, file systems. Such systems suffer from poor scalability, lengthy query/discovery times and extremely high storage requirements: often requiring more space for the archive than the original email!
Massively Scalable
Archiving of 100s of millions of emails in a single archiver is possible, allowing many years of emails to be archived on a single server or drive.
Fulltext search
Full-text weighted indexing automatically takes place on archiving. This allows your valuable resource of archived emails to be leveraged for knowledge management, auditing and discovery within your organization.
Zero setup
Simple one step setup procedure with minimal changes required to your email server settings.
Compression
All email content is retained in its original format in a compressed automatically deduplicated store, allowing 100% accurate records to be retrieved while minimizing storage. Save costs of storage devices, upgrades to servers and backup technologies and procedures. Reduce the load on your mailserver.
High performance
Our native high-performance archiving engine ensures that emails are archived and indexed in realtime. The unsurpassed performance allows the archive to be used live by end-users to retrieve old, deleted, or difficult to find emails from a web-based interface and export or redeliver to their mailboxes.
Rules based archiving
Rules based archiving allows you to selectively archive email based on subject, sender, recipient, mailbox or folder matches
User archiving
Users can selectively archive specific email by dragging it to a designated folder in their mail client or Outlook
PST archiving
Hexamail can archive any PST files directly from disk with no need for Outlook or Exchange, allowing you to read PST files without Outlook and creating a fully searchable index of the PST file(s). Eliminate users PST backups
Retention
Email retention management allows email over a specific age to be expired. Configurable per mailbox.
Compatible with all mailservers
Supports Hexamail, Mdaemon mailbox, Maildir format, hMail, iMail and Kerio mailbox archiving
SMTP Archiving
Built in support for archiving of incoming and outgoing SMTP traffic with all SMTP mail servers and Exchange with no need for an additional proxy component.
POP/IMAP Connector
Built in POP and IMAP connector allows collection and archiving of email from any additional external POP or IMAP accessible accounts
Secure
Archiving takes place on your servers, within your network. Sensitive emails need never leave your organization, eliminating trust, hacking, or security breach concerns typical of third party service based archive solutions providers.
Active Directory/LDAP Integration
Active Directory and LDAP integration allows automatic import of your users and restriction of their access to only their emails
Long term retention
By archiving all company email, Hexamail helps organizations comply with regulations such as Sarbanes Oxley, European Union ISP Communications Data retention, SEC Rules, NASD, HIPAA and Graham-Leach-Bliley Act.
Regulatory Adherence
Full MIME storage ensures your chosen email archive solution adheres to all regulations now and in future. Regulations such as Sarbanes-Oxley can be costly to implement, Hexamail Vault eliminates the cost for archiving email in a compliant way.
Dynamic Backup
A unique index design allows email content to be backed up and removed from the live server to secure/offsite backup facilities. The fulltext index remembers which emails were in which backup files and allows fulltext search even over email removed from the server.
Automated Export
Automated export features allow all email matching specific complex criteria to be exported to directories or zip files for litigation or auditing purposes.
Web interface
The fully responsive web interface is accessible from mobile devices such as iPhones, Android, tablets and desktop PCs
Fulltext Search
Full-text indexing automatically takes place on archiving. This allows your valuable resource of archived emails to be leveraged for knowledge management, auditing and discovery within your organization.
Live Access
Live-access allows your end-users to access the archive through a web-interface and retrieve email they may have deleted or lost in their inbox. This simultaneously ensure valuable knowledge is never lost from your organization, can be quickly retrieved, and users reduces user inbox storage requirements.
Redelivery to mailboxes
Redelivery of historical email to selected recipients allows verbatim copies of emails to be retrieved and redelivered in a single click.
SPAM Blocking
Hexamail's server antispam filter eliminates the cost, time and frustration your workers spend on unsolicited email (junk/spam) by blocking the majority of spam email before they ever reach your mailserver. Hexamail's multilayered antispam filtering ensures the best of breed techniques are used to provide total protection from all email bourne threats including spam, malware, spoofing, phishing and virus. Automatic built in heuristics are combined with admin and user configurable rules and optional features such as greylisting and challenge response to allow you to tailor your spam solution to your exact needs. Unlike the majority of other antispam solutions, Hexamail is a server software solution that runs on your network so your email is never sent to the cloud or any third party servers for analysis. This ensures your privacy is guaranteed, eliminates any additional latency in receiving email and prevents your email being dependent on a third party service that can suffer downtime or hacking. Integrated analysis of outgoing email traffic ensures false positives are minimized by automatic allowlisting.
Effective
Highly automated accuracy with 99% elimination of spam virus and malware, automatic allowlist generation from outgoing email analysis
Reliable
Only incoming email from the Internet or POP3 accounts are filtered. Customer outbound and internal email is not filtered
Safe
Suspect email are are quarantined or forwarded to an appropriate recipient
Control
You maintain control of your own email systems without having to rely on third party servers or services
Configurable
Unrivalled easy to use configuration through a remote administration interface
Easy
5 minute plug-in SMTP installation with no changes to DNS or MX records required
Fast
Highly optimized natively compiled code ensures the highest performance filtering and no email latency
Secure
Add security options to your existing email infrastructure to prevent open relay, dictionary harvest attacks
Privacy
Privacy is guaranteed because email is never sent to the cloud for analysis
Automatic Allowlisting
Automatic allow list generation from senders contacts and email message threads coupled with intelligent on-the-fly allow list detection. This ensures legitimate senders email do not get blocked by the SPAM blocker
Challenge Response
Challenge-response features to allow senders to verify and have email automatically accepted and their address allowlisted
Grey listing
Temporarily fail connections from new IP, sender and recipient sets to effectively block spam software, and BotNets. Automatically allowlists your regular senders so that no delay is experienced for legitimate communications.
Honey Pot
Dynamic Adaptive Honeypot. The Honeypot uses spam sent to chosen honeypot addresses to automatically generate adaptive intelligent agents, known as "bees". These identify and block similar spam. This provides realtime protection against new spam types, sender IPs, and specifically image spam.
Bayesian Matching
Full Bayesian statistical pattern matching providing highly accurate (better than 99%) spam blocking with minimal false-positives (emails incorrectly marked as spam). Selectable pattern matching subcategories allowing bypass of pattern matching for specific types of spam, such as 'Money Making', 'Recruitment', 'Privacy', 'Competitions' etc. Multiple thresholds for pattern matching allowing marking, blocking or automatic deletion of identified spam. Email accepted or deleted from the quarantine is used to further the Bayesian matchign for future email.
Allow listing
Easy to use allow-list management facility allowing you to maintain lists of email addresses that you never want blocked. Users each have their own personal allow-lists and senders can be automatically allowlisted if a blocked email is released from the quarantine.
SPF Checks
Full SPF (Sender Policy Framework/Sender ID) support and failure blocking. Helps prevent phishing attacks
Domain Keys Checks
Full DomainKeys Identified Mail (DKIM) support and failure blocking. Helps prevent phishing attacks
URL Blocking
Full support for DNS-based URL checking of URLs within emails Built in SURBL support for DNS-based URL checking of URLs within emails
IP blocking
Block IP addresses from relay, sending inbound email. Whitelist IP addresses so that they are never blocked, or white list IPs for relay. Use DNS based databases to block known spam IP addresses
DNS Based Spam protection
Full support for multiple configurable DNS based spam protection databases. Dial-Up User Lists (DULs), Real time Black hole Lists (RBLs), Spamhaus SBL, XBL and Relay Spam Stoppers (RSS) are all supported! Override to allow receipt from known good sender addresses
Spam Quarantine
Spam quarantine with safe email viewer that doesn't trigger virus, worms, popups or other malicious code. The administrator can optionally allow users to review their own spam using a web-based quarantine view. Users and administrator can be automatically alerted when they have spam in the quarantine to review
Content Checks
Blocking based on strings, wildcards, word/phrase, regular expression matches in the email content or subject Configure different actions to perform for each expression matched.
Sender Blocking
Blocking based on strings, wildcards and phrase matches in the email sender address Elimination of emails with missing, undisclosed, invalid or suspect sender addresses Easy to use one-click sender blocking facility to allow direct blocks of unwanted newsletters or repeat offenders.
Country Blocking
Blocking based on country of client IP Address. This allows weighting, blocking or deletion of email originating from specified countries.
Image Analysis
Configurable automatic blocking of graphical or image-based emails. The system performs sophisticated checks on any attached or included images to identify image based spam and block it.
PDF attachment spam blocking
Hexamail automatically inspects PDF attachments for textual and image based spam and blocks if an attachment contains spam content
Automatic ZIP unpacking and content analysis
Hexamail automatically unpacks ZIP attachments, identifies malicious contained files and even reads the textual content to detect spam attachments
Header Checks
Configurable automatic blocking of emails with suspect MIME headers
NDR Spam Attack Prevention
Automatically block NDR Spam attacks by detecting NDRs from spoofed recipients, to false recipient addresses, or to nominated bad addresses.
Configurable automatic blocking of emails from suspect Mailer programs
Automatic text style and font analysis and blocking
Configurable automatic blocking of emails containing web bugs, inline framesets, popup windows etc.
Configurable automatic blocking of emails with dangerous or suspect attachments
Configurable automatic identification and blocking of emails with suspect recipient lists
Configurable automatic verification of replyto/sender
Configurable spam action options, including quarantine storage, subject line marking, forwarding, blocking and deletion
POP3 Reader
The POP3 reader module acts as a POP3 connector, automatically downloading emails from any configured POP3 or IMAP accounts on external servers, and reroutes the emails to any internal mailbox or other external email account.
Unify
Unify user email into corporate mailboxes
Time-saving
Spam filter and automate routing of all incoming email
Secure
Process all email for spam and virus whether from external accounts or to internal mailboxes
Multiplexing
Highly efficient multiplexing communications used to download from many accounts simultaneously
Flexible Schedules
Individually configurable download schedules with timetable to define when to use regular or limited download speeds
SSL Support
Supports SSL servers for both POP and IMAP including Gmail
1 Minute schedule
Download schedules as short as 1 minute
Instant IMAP Downloads
Use IMAP IDLE PUSH notifications to instantly download new email as it arrives
User accounts
User can configure their own accounts via a web interface or IIS
Download modes
Modes to download all or only new email for each user
Catch-all
Catch-all and individual accounts supported
IMAP Support
IMAP Support including configurable folders
Multi-domain catch all
Multi-domain catch-all accounts supported
Gmail support
Full Gmail Support including all hidden Gmail IMAP folders like [Gmail]/All
Rerouting
Sophisticated rerouting and readdressing options including subject, sender and recipient rerouting
Archiving and Export
Export email to files as text or MIME
Attachments
Export attachments to files
Modular
Emails are routed through all processing modules, allowing for antivirus scanning, spam blocking, routing, alerting, responders and all other Hexamail features!
Multiple ISPs
Retrieves messages from mailboxes located on any number of Internet Service Providers (ISP).
Rapid cycles
Check and download new messages as often as you require, with schedule interval resolution of 60 seconds.
Configurable action
Automatically delete, expire or retain the emails on your email account
SSL Support
SSL fully supported, allowed secure retrieval of emails from SSL compliant mailservers.
Bandwidth Limits
Configure how much bandwidth to use at various times of day
Secure login
Support secure logon with APOP (Authenticated Post Office Protocol).
Parallel downloads
Retrieves messages from more than one mailbox at the same time. This ensures that mailboxes with large volumes of email do not hold up processing of other mailboxes.
Sender rerouting
Reroute to new recipients based on the original sender address
Recipient rerouting
Reroute to new recipients based on the original subject line with wildcard matches
SMTP Forwarding
Allows forwarding of email to any other address, mailbox or corporate email server. Route email by domain to different servers or smarthosts
Web Interface
The web interface module allows individual end-users to interact with the Hexamail service and perform operations such as configuring external email accounts to download, spam quarantine management, calendaring and contact management (depending on the product and modules enabled)
Responsive
Adapts for any browser device such as Android smart phone, tablet or iPhone
Encrypted
Full SSL support is available
Fast
Optimized HTML ensures the bandwidth usage is minimal
Built in web interface does not require IIS or Apache
Ultra compact HTML pages ensure the fastest possible interface, making the Web Mail module one of the most usable web email clients available.
SSL support
Optional bandwidth restrictions
IP address blocking and restrictions
Configurable port and host bindings to allow use in multi-NIC environments
Integrates with IIS if required.
Antivirus
The antivirus module automatically scans all incoming email attachments for virus, worms and trojans. If identified, the email can be marked so that the end user is aware of the infected content, blocked completely so that the end user cannot inadvertently execute a virus or a script, or the infected attachment can be removed and a comment added to the email to inform the user of the action taken. All processed emails can be optionally stored in a quarantine for later review, resend or deletion.
Protect
You can expect 100% detection of In-the-Wild viruses and Trojans from our embedded ClamAV scanning engine
Up to date
The Antivirus engine automatically updates itself at regular intervals
Alert
Alert your administrator or senders to virus in emails
Block
Block infected, dangerous, or forbidden attachments
Cleanse
Remove infected, dangerous, or forbidden attachments
Safe
Quarantine infected emails for later resend or deletion
The embedded antivirus engine features outstanding detection abilities together with high performance. You can expect 100% detection of In-the-Wild viruses, Trojans, malware and even office document macros.
Automatic updates are another key point in virus protection, both the virus database and the program itself can be updated automatically. The updates are incremental, and only new data is downloaded, thus ensuring updates are timely and efficient.
Allow alerts to senders of infected emails
Configurable response to sender with optional blocking reason
Archiver
Hexamail Archiver module provides is a centralized automatic email archiving solution. Highly efficient full-text indexing and compression algorithms ensure that the most scalable and high performance email archive is generated entirely automatically from all of your email. Hexamail's email archive software leverages state of the art indexing and compression technology to create the most compact and high performance index of email data. Inferior solutions often simply push emails to relational databases or worse, file systems. Such systems suffer from poor scalability, lengthy query/discovery times and extremely high storage requirements: often requiring more space for the archive than the original emails!
Compliance
Store 100% of your email in full original MIME format
Discovery
Use the live search facilities to allow users to access their old email
Scalable
Store many years of email in a single server
Compressed
Unique MIME compression algorithms ensure most compact storage
Full Text
Full text queries provide relevant retrieval
Secure
Enable SSL archive web interface for maximum security
High speed archiving
Native high-performance C++ archiving code ensures that emails are archived and indexed in realtime. The unsurpassed performance allows the archive to be used live by end-users to retrieve old, deleted, or difficult to find emails from a web-interface.
Massively Scalable
Archiving of 100s of millions of emails in a single archiver is possible, allowing many years of emails to be archived on a single server or drive.
Low Storage Requirements
All email content (MIME) is retained compressed, allowing accurate records to be retained while minimizing storage. Emails are automatically deduplicated. Save costs of storages devices, upgrading servers and backup time and facilities.
Fulltext search
Full-text indexing automatically takes place on archiving. This allows your valuable resource of archived emails to be leveraged for knowledge management, auditing and discovery within your organization.
Genuine Archiving
Some inferior archiving solutions simply push email content into a relational database. This can be costly in database licenses, slow to retrieve email and extremely demanding of disk space and other machine resources. Be sure to check the licensing implications and costs of such systems before purchase. Hexamail is a complete solution requiring no third party database licenses.
Secure
Archiving takes place on your servers, within your network. Sensitive emails need never leave your organization, eliminating trust, hacking, or security breach concerns typical of third party service based archive solutions providers.
Active Directory Integration
Active Directory integration allows automatic import of your users and restriction of their access to only their emails
SSL
Full secure SSL access to web based knowledge management, discovery and search interfaces.
Sources
The Archiver module can index email from almost any source including Exchange, maildir, mbox, hMail, iMail, MDaemon, Hexamail, POP3, SMTP, and PST
Exchange 2000-2013
Index email directly from Exchange 2000 onwards
PST
Index any PST files from Outlook clients or Exchange server
Long term retention
Content can be retained for periods matching typical regulatory requirements such as Sarbanes Oxley, European Union ISP Communications Data retention, SEC Rules, NASD, HIPAA and Graham-Leach-Bliley Act.
Regulatory Adherence
Full MIME storage ensures your chosen email archive solution adheres to all regulations now and in future. Regulations such as Sarbanes-Oxley can be costly to implement, Hexamail Vault eliminates the cost for archiving email in a compliant way.
Backup
A unique index design allows email content to be backed up and removed from the live server to secure/offsite backup facilities. The fulltext index remembers which emails were in which backup files and allows fulltext search even over email removed from the server.
Automated Export
Automated export features allow all email matching specific complex criteria to be exported to directories or zip files for litigation or auditing purposes.
Fulltext Search
Full-text indexing automatically takes place on archiving. This allows your valuable resource of archived emails to be leveraged for knowledge management, auditing and discovery within your organization.
Live Access
Live-access allows your end-users to access the archive through a web-interface and retrieve email they may have deleted or lost in their inbox. This simultaneously ensure valuable knowledge is never lost from your organization, can be quickly retrieved, and users reduces user inbox storage requirements.
Historical Redelivery
Redelivery or historical email to selected recipients allows verbatim copies of emails to be retrieved and redelivered in a single click.
Report and Audit Generation
Users can run their own audit and generate folders or zip files of vital emails for meetings, storage offsite or presentation to management.
Configurable Access
Administrators can restrict access to discovery features to specific users or areas of discovery
Reports
The reports module provides fully-automatic scheduled reporting of any statistics.
Each report can be fully configured to your requirements
Scheduling allows report publication on any time period
Archiving of reports uses compression to minimize disk usage and allow for longer term archives
Standard HTML publication allows easy viewing and printing
Reports can be exported into standard HTML
Full-color graphs are used in the reports to ensure the clarity of vital information