Restrictions

Using the settings on this page you can determine what is indexed into the archive and what is not.

   Mailboxes/Folders

Settings...

Press the Settings button to open the mailbox restrictions.

Mailbox and Folder restrictions - Mailbox restrictions

   Sender/recipients

Settings...

Press the Settings button to open the sender/recipient restrictions.

Sender and Recipient restrictions - Sender and Recipient restrictions

   Subject

Subject

This list allows the configuration of subject matching expressions. When an expression matches it will perform the action specified for the expression. The expression type shows the type of expression the expression matching engine will use for the entered expression.

Expression types:

sub

Case insensitive substring

Specify as

simply "match" or "sub(match)"

Example

sub(mail) matches the phrase "Hexamail produces server software"

SUB

Case sensitive substring

Specify as

"SUB(match)"

Example

SUB(mail) does not match the phrase "HexaMail produces server software"

cmp

Case insensitive exact match

Specify as

"cmp(match)"

Example

cmp(mail) matches ONLY the entire exact string "mAil"

CMP

Case sensitive exact match

Specify as

"CMP(match)"

Example

CMP(mail) matches ONLY the entire exact string "mail"

word

Case insensitive word match

Specify as

" match " or "word(match)"

Example

word(mail) does not match the phrase "Hexamail produces server software" but does match the phrase "Hexamail produces mail server software"

WORD

Case sensitive word match

Specify as

"WORD(match)"

Example

WORD(Mail) does not match the phrase "Hexamail produces mail server software" but does match the phrase "Mail server software produced by Hexamail"

wild

Case insensitive wild match

Specify as

"*m?tch*" or "wild(*m?tch*)" (? - single character match, * - multiple character match)

Example

Example wild(*v?agra*) matches the phrase "Hexamail does not ship v1agra"

Note

the * wrappers round wildcard expressions, you can also do wild(Start*) to match the phrase "Start of the content" but not match "the content starts here"

WILD

Case sensitive wild match

Specify as

"WILD(m?tch)"

Example

WILD(*v?agra*) does not match the phrase "Hexamail does not ship V1agra"

Note

the * wrappers round wildcard expressions, you can also do WILD(*End) to match the phrase "The content End" but not match "the content ends here"

reg

Regular expression

Specify as

"reg(expression)"

Example

can be found at the website
http://www.regular-expressions.info/

REG

Case sensitive regular expression

Specify as

"REG(expression)"

Example

can be found at the website
http://www.regular-expressions.info/

BOOL

Boolean expression

Specify as

"BOOL(expression)"

Example

BOOL(wild(*viagra*) AND wild(*ph?rm?cy*) must match both wild matches to be considered an overall match. Brackets may be used.

Note

Brackets allow nested clauses in a BOOL expression

Icon key:

 - If matched these expressions include the email

 - If matched these expressions exclude the email

Column Headings:(Click the heading to sort by the column)

Expression

The expression

Action

Action the expression has

Type

Type of expression

Buttons:(Underneath control)

Add

Add an expression

Edit

Edit the selected expression

Delete

Delete the selected expression(s)

Import

Import expressions from a file using the current action

Export

Export the selected expressions to a file

Context Menu:(Right click selected items)

Edit:

Edit the selected expression

Change to:

Change the expression action

-->

Include:

Set the expression to Include

Exclude:

Set the expression to Exclude

Enable:

Enable the selected expression(s)

Disable:

Disable the selected expression(s)

Delete:

Delete the selected expression(s)

   Size

Between

Only email that larger than this size will be indexed. Set to 0 to index email of all sizes.

Default:0 KBytes

and

Only email that smaller than this size will be indexed. Set to 0 to index email of all sizes.

Default:4000000 KBytes

   Date

Between

Only email that is older than this number of days will be indexed. Set to 0 to index email of all ages.

Default:0 Days old

Example:365 Days old

and

Only email that is newer than this number of days will be indexed. Set to 0 to index email of all ages.

Default:0 Days old

Example:365 Days old