Hexamail Flow User Guide - Content - Email

Email

Email

The email page allows you to list, manage and edit email

Right click the headings to change between a standard and compact view or show/hide columns

Double click an email to open it in the email viewer

Right click and email to perform various actions on the email

Drag the email onto the tabs to open it as a tab

Drag an email onto the calendar to make an event from the email

Drag an email onto an existing event to associate it with that event

Drag an email onto the tasks to make a task from the email

Drag an email onto an existing tasks to associate it with that tasks

Drag an email onto a contact to forward it to the contact

Drag the sender address onto the tabs to show all email from the sender

Use the toolbar that appears when you hover over an email to perform frequently used actions (see hover toolbar)

On touch screens swipe the email to show the swipe toolbar (see swipe toolbar)

Use the mouse wheel to scroll up and down the list

Use Ctrl-A to select all

Use Ctrl-Shift-A to select all email from the same sender

Use Ctrl-Shift-D to select all email from the same sender domain

Right click the attachment icon to perform actions on the attachment

Right click the sender to perform actions on the sender

Pinned email appear stay at the top of the list and are shown in yellow

If you sleep an email it will reappear at the top of the list after the sleep period

If you follow up an email it you will be notified at the follow up time

Type over a subject line to change the subject and add a note to an email

Email toolbar

Compose a new email
Compose
Check for new email
Check
Find in the list or search
Find
Filter types of email
Filter
Respond
Reply
Move email to Move email to
Move to
Delete
Delete
Sweep
Sweep
Undelete
Undelete
Purge deleted items Purge deleted items
Purge
Group items in this list
Group Options
Use delete and purge Use delete and purge
Purge
Compose a new email
Compose
Compose a new email
Check for new email
Check
Check for new email
  • All folders
    All folders
  • This folder
    This folder
Find in the list or search
Find
Find in the list or search
  • Find
    Show only items in the list that match the filter text
  • Subject
    Show only items in the list with subjects matching the filter text
  • Content
    Show only items in the list with content matching the filter text
  • Sender
    Show only items in the list with sender matching the filter text
  • Recipient
    Show only items in the list with recipient matching the filter text
  • Search
    This searches all email for the filter text and opens a new tab of the results
  • Subject
    This searches all email subject for the filter text or matching the selected email and opens a new tab of the results
  • Content
    This searches all email content for the filter text or matching the selected email and opens a new tab of the results
  • Sender
    This searches all email senders for the filter text or matching the selected email and opens a new tab of the results
  • Recipient
    This searches all email recipients for the filter text or matching the selected email and opens a new tab of the results
Filter types of email
Filter
Show only items in the list which match the type selected
  • All
    Show all email
  • Unread
    Show unread email
  • Flagged
    Show flagged/starred email
  • Pinned
    Show pinned email
  • Follow up
    Show email to follow up
  • Slept
    Show email that is slept
  • Attachments
    Show email with attachments
  • Contacts
    Show email from contacts
Respond
Reply
Reply to the sender of the selected email
  • Reply
    Reply to the sender of the selected email
  • Reply All
    Reply to the sender and all recipients of the selected email
  • Forward
    Forward the selected email to another recipient. To forward as an attachment right-click the email and choose Forward as Attachment
Move email to Move email to
Move to
Move the selected email to a folder chosen in the pop-up folder list
    Delete
    Delete
    Sets the email status to "deleted". Deleted email are removed from the client and server when you press purge or open and empty the recycle bin
    Sweep
    Sweep
    The sweep tool allows you to perform bulk actions on all email from the same sender. Actions include moving all email to a specific folder or deleting all email. You can choose to keep the latest email and only apply the sweep to older email.
    Undelete
    Undelete
    Sets the email status back to "undeleted"
    Purge deleted items Purge deleted items
    Purge
    Purge deleted items
    Group items in this list
    Group Options
    Group items in this list
    • Conversation
      Group by conversation
    • Subject
      Group by subject
    • Sender
      Group by sender
    • Recipient
      Group by recipient
    • Domain
      Group by sender domain
    • Ungrouped
      Ungrouped
    Use delete and purge Use delete and purge
    Purge
    Choose the recycle bin icon to hide deleted items. Choose the purge icon to show deleted items with a line thru. Press the recycle bin button to open the recycle bin and press the Purge button to purge all deleted items permanently
    • Purge
      Press the purge button to remove the deleted items from the current folder permanently. They cannot be retrieved.

      Use the dropdown list to select to see deleted items in email lists or to use a recycle bin to view deleted items.
    • Recycle Bin
      Press the recycle bin button to see deleted items for the current folder.

      Use the dropdown list to select to see deleted items in email lists or to use a recycle bin to view deleted items.

    Hover toolbar

    Delete email
    Delete
    Undelete email
    Undelete
    Junk email
    Junk
    Not Junk
    Not Junk
    Move email
    Move
    Reply to email
    Reply
    Pin email
    Pin
    Unpin email
    Unpin

    The hover toolbar is optionally shown when the mouse pointer is left over the email list

    Delete email
    Delete
    Mark an email as deleted
    Undelete email
    Undelete
    Undelete an email previously marked as deleted
    Junk email
    Junk
    Move the email to the junk folder and add the email sender to the junk senders list. All email from that sender in future will go to the junk folder
    Not Junk
    Not Junk
    Remove the email sender from the junk senders list. Email from that sender will no longer go to the junk folder in future
    Move email
    Move
    Move email to a folder. Click the button to choose the folder to move the email to
    Move to folder
    Move
    Move email to a folder. If the icon is green Hexamail has detected a likely automatic folder to move the email to. Hover over the button to see which folder. Right click the button to choose the folder to move the email to
    Reply to email
    Reply
    Reply to the email under the hover bar
    Pin email
    Pin
    Pin the email to the top of this list
    Unpin email
    Unpin
    Stop pinning the email to the top of this list

    Swipe toolbar

    Delete email
    Delete
    Junk email
    Junk
    Not Junk
    Not Junk
    Move email
    Move
    Reply to email
    Reply
    Pin email
    Pin

    On touch enabled devices the swipe toolbar is shown when you swipe the list item left or right.
    If you swipe fully to the left the item is deleted.
    If you swipe to the right the item is moved to a folder automatically if an automatic folder has been determined
    A partial swipe shows the swipe toolbar and you can then choose what to do with the email

    Delete email
    Delete
    Delete email
    Junk email
    Junk
    Junk email
    Not Junk
    Not Junk
    Not Junk
    Move email
    Move
    Move email
    Move to folder
    Move
    Move to folder
    Reply to email
    Reply
    Reply to email
    Pin email
    Pin
    Pin email

    Item menu

    This is the context menu shown by selecting one or more items and right-clicking.

    If you right click the sender address column only the sender options are shown.

    If you right click an attachment icon the attachment options are shown at the top of the menu

    Send email Send email
    Send email
    Alt-s
    Send an email to the email address
    Add to contact Add to contact
    Add to contact
    Add the selected email addresses to an existing contact/group
    New contact New contact
    New contact
    New New
    New
    Open Contact
    Open Contact
    Open the contact who has this email address
    Show all email
    Show all email
    Show all email to and from this email address
    Color contact
    Color contact
    Color this contact
    Trust this sender
    Trust this sender
    Lookup email address
    Lookup email address
    Block sender
    Block sender
    Save Attachment Save Attachment
    Save Attachment
    Save the attachment(s)
    Open Attachment
    Open Attachment
    Open the attachment(s)
    Stop sending
    Stop sending
    Ctl-z
    Stop sending this item
    Move to &folder... Move to &folder...
    Move to folder...
    Ctl-m
    Move selected items to folder
    Copy to folder... Copy to folder...
    Copy to folder...
    Ctl-c
    Copy selected items to folder
    Pin
    Pin
    Pin the email so that it stays at the top of the list
    Unpin
    Unpin
    Unpin the email so that it no longer stays at the top of the list
    Sleep
    Sleep
    Hide the email and have it reappear after the selected time period
    Follow Up
    Follow Up
    Set a reminder on the email and have it alert you after the selected time period
    Flag Flag
    Flag
    Set a flag on the item
    Unflag
    Unflag
    Remove the flag from the item
    Reply to sender
    Reply to sender
    Ctl-r
    Reply to the email
    Reply to all
    Reply to all
    Ctl-r|alt-l
    Reply to all
    Forward
    Forward
    Ctl-f
    Forward the email
    &Delete
    Delete
    Ctl-d
    Delete the email
    Undelete
    Undelete
    Undelete the email
    &Junk
    Junk
    Process the email as junk
    Unjunk
    Unjunk
    Undo junk processing
    &Open...
    Open...
    Enter
    Open the item in a new popup window
    Open as tab
    Open as tab
    Ctl-enter
    Open the item as a new tab
    Open folder
    Open folder
    Open the folder containing the item
    Print
    Print
    Ctrl-p
    Print the item
    Print Redacted
    Print Redacted
    Ctrl-r
    Print the redacted email
    Save Redacted PDF
    Save Redacted PDF
    Redact email
    Redact email
    Redact the email
    Custom
    Custom
    Find...
    Find...
    Find similar email
    Forward as attachment(s)
    Forward as attachment(s)
    Ctrl-alt-f
    Forward the item as an attachment
    Forward to Hexamail Support
    Forward to Hexamail Support
    Mark as Read
    Mark as Read
    Ctrl-q
    Mark the email as read
    Mark as Unread
    Mark as Unread
    Ctl-u
    Mark the email as unread
    Expand
    Expand the selected grouped items
    Collapse
    Collapse the selected grouped items
    Copy addresses
    Copy addresses
    Select
    Select
    Select all items or all items from the same sender
    Rules
    Rules
    Create rules from selected items or apply rules to selected items
    Color
    Color
    Color the selected items
    New...
    New...
    Ctl-n
    Create a new item
    Add sender to contacts
    Add sender to contacts
    Add the sender address to the contact list
    Add recipients to contacts
    Add recipients to contacts
    Add the recipient addresses to the contact list
    Update item list
    Update item list
    Update the list
    Download message Download message
    Download message
    Ctrl-alt-m
    Download the selected items now
    Download message later Download message later
    Download message later
    Download the selected items next time you connect
    Export... Export...
    Export...
    Export the selected items as MIME eml files
    Properties...
    Properties...
    Alt-enter
    Show the properties of the item