Email archive and discovery

Hexamail Vault provides a centralized automatic email archiving solution. Highly efficient full-text indexing and compression algorithms ensure that the most scalable and high performance email archive is generated automatically.

Hexamail's email archive software leverages state of the art indexing and compression technology to create the most compact and high performance index of email data. Inferior solutions often simply push emails to relational databases or worse, file systems. Such systems suffer from poor scalability, lengthy query/discovery times and extremely high storage requirements: often requiring more space for the archive than the original email!

Download Free Trial

Massively Scalable

Massively Scalable

Archiving of 100s of millions of emails in a single archiver is possible, allowing many years of emails to be archived on a single server or drive.

Fulltext search

Fulltext search

Full-text weighted indexing automatically takes place on archiving. This allows your valuable resource of archived emails to be leveraged for knowledge management, auditing and discovery within your organization.

Zero setup

Zero setup

Simple one step setup procedure with minimal changes required to your email server settings.

Compression

Compression

All email content is retained in its original format in a compressed automatically deduplicated store, allowing 100% accurate records to be retrieved while minimizing storage. Save costs of storage devices, upgrades to servers and backup technologies and procedures. Reduce the load on your mailserver.

Mailserver preserved

Mailserver preserved

No changes are made to the email server mailboxes or any email when archived.

High performance

High performance

Our native high-performance archiving engine ensures that emails are archived and indexed in realtime. The unsurpassed performance allows the archive to be used live by end-users to retrieve old, deleted, or difficult to find emails from a web-based interface and export or redeliver to their mailboxes.

Rules based archiving

Rules based archiving

Rules based archiving allows you to selectively archive email based on subject, sender, recipient, mailbox or folder matches

User archiving

User archiving

Users can selectively archive specific email by dragging it to a designated folder in their mail client or Outlook

PST archiving

PST archiving

Hexamail can archive any PST files directly from disk with no need for Outlook or Exchange, allowing you to read PST files without Outlook and creating a fully searchable index of the PST file(s). Eliminate users PST backups

Stubbing support

Stubbing support

Hexamail can automatically stub email in specific mailboxes over a certain size and older than a specified date. This reduces the storage requirements for Exchange. Email can be restored with a single click.

Retention

Retention

Email retention management allows email over a specific age to be expired. Configurable per mailbox.

Zimbra Compatible

Zimbra Compatible

Fully supports archiving of mailboxes from Zimbra

iMail Compatible

iMail Compatible

Fully supports archiving of mailboxes from iMail server"

QMail Compatible

QMail Compatible

Fully supports archiving of mailboxes from QMail"

mDaemon Compatible

mDaemon Compatible

Fully supports archiving of mailboxes from QMail"

Compatible with all mailservers

Compatible with all mailservers

Supports Hexamail, Mdaemon mailbox, Maildir format, hMail, iMail and Kerio mailbox archiving

SMTP Archiving

SMTP Archiving

Built in support for archiving of incoming and outgoing SMTP traffic with all SMTP mail servers and Exchange with no need for an additional proxy component.

POP/IMAP Connector

POP/IMAP Connector

Built in POP and IMAP connector allows collection and archiving of email from any additional external POP or IMAP accessible accounts

Gmail archiving

Gmail archiving

Gmail archiving is possible via the GMAIL compatible POP and IMAP collectors

Secure

Secure

Archiving takes place on your servers, within your network. Sensitive emails need never leave your organization, eliminating trust, hacking, or security breach concerns typical of third party service based archive solutions providers.

Active Directory/LDAP Integration

Active Directory/LDAP Integration

Active Directory and LDAP integration allows automatic import of your users and restriction of their access to only their emails

SSL

SSL

Full secure SSL access to web based knowledge management, discovery and search interfaces.

Long term retention

Long term retention

By archiving all company email, Hexamail helps organizations comply with regulations such as Sarbanes Oxley, European Union ISP Communications Data retention, SEC Rules, NASD, HIPAA and Graham-Leach-Bliley Act.

Regulatory Adherence

Regulatory Adherence

Full MIME storage ensures your chosen email archive solution adheres to all regulations now and in future. Regulations such as Sarbanes-Oxley can be costly to implement, Hexamail Vault eliminates the cost for archiving email in a compliant way.

Dynamic Backup

Dynamic Backup

A unique index design allows email content to be backed up and removed from the live server to secure/offsite backup facilities. The fulltext index remembers which emails were in which backup files and allows fulltext search even over email removed from the server.

Automated Export

Automated Export

Automated export features allow all email matching specific complex criteria to be exported to directories or zip files for litigation or auditing purposes.

Web interface

Web interface

The fully responsive web interface is accessible from mobile devices such as iPhones, Android, tablets and desktop PCs

Fulltext Search

Fulltext Search

Full-text indexing automatically takes place on archiving. This allows your valuable resource of archived emails to be leveraged for knowledge management, auditing and discovery within your organization.

Live Access

Live Access

Live-access allows your end-users to access the archive through a web-interface and retrieve email they may have deleted or lost in their inbox. This simultaneously ensure valuable knowledge is never lost from your organization, can be quickly retrieved, and users reduces user inbox storage requirements.

Redelivery to mailboxes

Redelivery to mailboxes

Redelivery of historical email to selected recipients allows verbatim copies of emails to be retrieved and redelivered in a single click.

Verbatim MIME storage

Verbatim MIME storage

All email is archived in a tamper-free MIME format that retains every detail of the original email

Report and Audit Generation

Report and Audit Generation

Users can run their own audit and generate folders or zip files of vital emails for meetings, storage offsite or presentation to management.

Configurable Access

Configurable Access

Administrators can restrict access to discovery features to specific users or areas of discovery

Product Versions

* - Optional module

SPAM Blocking

Overview Hexamail's server antispam filter eliminates the cost, time and frustration your workers spend on unsolicited email (junk/spam) by blocking the majority of spam email before they ever reach your mailserver. Hexamail's multilayered antispam filtering ensures the best of breed techniques are used to provide total protection from all email bourne threats including spam, malware, spoofing, phishing and virus. Automatic built in heuristics are combined with admin and user configurable rules and optional features such as greylisting and challenge response to allow you to tailor your spam solution to your exact needs. Unlike the majority of other antispam solutions, Hexamail is a server software solution that runs on your network so your email is never sent to the cloud or any third party servers for analysis. This ensures your privacy is guaranteed, eliminates any additional latency in receiving email and prevents your email being dependent on a third party service that can suffer downtime or hacking. Integrated analysis of outgoing email traffic ensures false positives are minimized by automatic whitelisting.

Effective

Highly automated accuracy with 99% elimination of spam virus and malware, automatic whitelist generation from outgoing email analysis

Reliable

Only incoming email from the Internet or POP3 accounts are filtered. Customer outbound and internal email is not filtered

Safe

Suspect email are are quarantined or forwarded to an appropriate recipient

Control

You maintain control of your own email systems without having to rely on third party servers or services

Configurable

Unrivalled easy to use configuration through a remote administration interface

Easy

5 minute plug-in SMTP installation with no changes to DNS or MX records required

Fast

Highly optimized natively compiled code ensures the highest performance filtering and no email latency

Secure

Add security options to your existing email infrastructure to prevent open relay, dictionary harvest attacks

Privacy

Privacy is guaranteed because email is never sent to the cloud for analysis

Automatic Whitelisting

Automatic white list generation from senders contacts and email message threads coupled with intelligent on-the-fly white list detection. This ensures legitimate senders email do not get blocked by the SPAM blocker

Challenge Response

Challenge-response features to allow senders to verify and have email automatically accepted and their address whitelisted

Grey listing

Temporarily fail connections from new IP, sender and recipient sets to effectively block spam software, and BotNets. Automatically whitelists your regular senders so that no delay is experienced for legitimate communications.

Honey Pot

Dynamic Adaptive Honeypot. The Honeypot uses spam sent to chosen honeypot addresses to automatically generate adaptive intelligent agents, known as "bees". These identify and block similar spam. This provides realtime protection against new spam types, sender IPs, and specifically image spam.

Bayesian Matching

Full Bayesian statistical pattern matching providing highly accurate (better than 99%) spam blocking with minimal false-positives (emails incorrectly marked as spam). Selectable pattern matching subcategories allowing bypass of pattern matching for specific types of spam, such as 'Money Making', 'Recruitment', 'Privacy', 'Competitions' etc. Multiple thresholds for pattern matching allowing marking, blocking or automatic deletion of identified spam. Email accepted or deleted from the quarantine is used to further the Bayesian matchign for future email.

White listing

Easy to use white list management facility allowing you to maintain lists of email addresses that you never want blocked. Users each have their own personal white lists and senders can be automatically whitelisted if a blocked email is released from the quarantine.

SPF Checks

Full SPF (Sender Policy Framework/Sender ID) support and failure blocking. Helps prevent phishing attacks

Domain Keys Checks

Full DomainKeys Identified Mail (DKIM) support and failure blocking. Helps prevent phishing attacks

URL Blocking

Full support for DNS-based URL checking of URLs within emails Built in SURBL support for DNS-based URL checking of URLs within emails

IP blocking

Block IP addresses from relay, sending inbound email. Whitelist IP addresses so that they are never blocked, or white list IPs for relay. Use DNS based databases to block known spam IP addresses

DNS Based Spam protection

Full support for multiple configurable DNS based spam protection databases. Dial-Up User Lists (DULs), Real time Black hole Lists (RBLs), Spamhaus SBL, XBL and Relay Spam Stoppers (RSS) are all supported! Override to allow receipt from known good sender addresses

Spam Quarantine

Spam quarantine with safe email viewer that doesn't trigger virus, worms, popups or other malicious code. The administrator can optionally allow users to review their own spam using a web-based quarantine view. Users and administrator can be automatically alerted when they have spam in the quarantine to review

Content Checks

Blocking based on strings, wildcards, word/phrase, regular expression matches in the email content or subject Configure different actions to perform for each expression matched.

Sender Blocking

Blocking based on strings, wildcards and phrase matches in the email sender address Elimination of emails with missing, undisclosed, invalid or suspect sender addresses Easy to use one-click sender blocking facility to allow direct blocks of unwanted newsletters or repeat offenders.

Country Blocking

Blocking based on country of client IP Address. This allows weighting, blocking or deletion of email originating from specified countries.

Image Analysis

Configurable automatic blocking of graphical or image-based emails. The system performs sophisticated checks on any attached or included images to identify image based spam and block it.

PDF attachment spam blocking

Hexamail automatically inspects PDF attachments for textual and image based spam and blocks if an attachment contains spam content

Automatic ZIP unpacking and content analysis

Hexamail automatically unpacks ZIP attachments, identifies malicious contained files and even reads the textual content to detect spam attachments

Header Checks

Configurable automatic blocking of emails with suspect MIME headers

NDR Spam Attack Prevention

Automatically block NDR Spam attacks by detecting NDRs from spoofed recipients, to false recipient addresses, or to nominated bad addresses.

Configurable automatic blocking of emails from suspect Mailer programs

Automatic text style and font analysis and blocking

Configurable automatic blocking of emails containing web bugs, inline framesets, popup windows etc.

Configurable automatic blocking of emails with dangerous or suspect attachments

Configurable automatic identification and blocking of emails with suspect recipient lists

Configurable automatic verification of replyto/sender

Configurable spam action options, including quarantine storage, subject line marking, forwarding, blocking and deletion

POP3 Reader

The POP3 reader module acts as a POP3 connector, automatically downloading emails from any configured POP3 or IMAP accounts on external servers, and reroutes the emails to any internal mailbox or other external email account.

Unify

Unify user email into corporate mailboxes

Time-saving

Spam filter and automate routing of all incoming email

Secure

Process all email for spam and virus whether from external accounts or to internal mailboxes

Multiplexing

Highly efficient multiplexing communications used to download from many accounts simultaneously

Flexible Schedules

Individually configurable download schedules with timetable to define when to use regular or limited download speeds

SSL Support

Supports SSL servers for both POP and IMAP including Gmail

1 Minute schedule

Download schedules as short as 1 minute

Instant IMAP Downloads

Use IMAP IDLE PUSH notifications to instantly download new email as it arrives

User accounts

User can configure their own accounts via a web interface or IIS

Download modes

Modes to download all or only new email for each user

Catch-all

Catch-all and individual accounts supported

IMAP Support

IMAP Support including configurable folders

Multi-domain catch all

Multi-domain catch-all accounts supported

Gmail support

Full Gmail Support including all hidden Gmail IMAP folders like [Gmail]/All

Rerouting

Sophisticated rerouting and readdressing options including subject, sender and recipient rerouting

Archiving and Export

Export email to files as text or MIME

Attachments

Export attachments to files

Modular

Emails are routed through all processing modules, allowing for antivirus scanning, spam blocking, routing, alerting, responders and all other Hexamail features!

Multiple ISPs

Retrieves messages from mailboxes located on any number of Internet Service Providers (ISP).

Rapid cycles

Check and download new messages as often as you require, with schedule interval resolution of 60 seconds.

Configurable action

Automatically delete, expire or retain the emails on your email account

SSL Support

SSL fully supported, allowed secure retrieval of emails from SSL compliant mailservers.

Bandwidth Limits

Configure how much bandwidth to use at various times of day

Secure login

Support secure logon with APOP (Authenticated Post Office Protocol).

Parallel downloads

Retrieves messages from more than one mailbox at the same time. This ensures that mailboxes with large volumes of email do not hold up processing of other mailboxes.

Sender rerouting

Reroute to new recipients based on the original sender address

Recipient rerouting

Reroute to new recipients based on the original subject line with wildcard matches

SMTP Forwarding

Allows forwarding of email to any other address, mailbox or corporate email server. Route email by domain to different servers or smarthosts

Reports

The reports module provides fully-automatic scheduled reporting of any statistics.

Each report can be fully configured to your requirements

Scheduling allows report publication on any time period

Archiving of reports uses compression to minimize disk usage and allow for longer term archives

Standard HTML publication allows easy viewing and printing

Reports can be exported into standard HTML

Full-color graphs are used in the reports to ensure the clarity of vital information

Antivirus

The antivirus module automatically scans all incoming email attachments for virus, worms and trojans. If identified, the email can be marked so that the end user is aware of the infected content, blocked completely so that the end user cannot inadvertently execute a virus or a script, or the infected attachment can be removed and a comment added to the email to inform the user of the action taken. All processed emails can be optionally stored in a quarantine for later review, resend or deletion.

Protect

You can expect 100% detection of In-the-Wild viruses and Trojans from our embedded BitDefender scanning engine

Up to date

The Antivirus engine automatically updates itself at regular intervals

Alert

Alert your administrator or senders to virus in emails

Block

Block infected, dangerous, or forbidden attachments

Cleanse

Remove infected, dangerous, or forbidden attachments

Safe

Quarantine infected emails for later resend or deletion

The embedded antivirus engine features outstanding detection abilities together with high performance. You can expect 100% detection of In-the-Wild viruses, Trojans, malware and even office document macros.

Automatic updates are another key point in virus protection, both the virus database and the program itself can be updated automatically. The updates are incremental, and only new data is downloaded, thus ensuring updates are timely and efficient.

Allow alerts to senders of infected emails

Configurable response to sender with optional blocking reason

Archiver

Hexamail Archiver module provides is a centralized automatic email archiving solution. Highly efficient full-text indexing and compression algorithms ensure that the most scalable and high performance email archive is generated entirely automatically from all of your email. Hexamail's email archive software leverages state of the art indexing and compression technology to create the most compact and high performance index of email data. Inferior solutions often simply push emails to relational databases or worse, file systems. Such systems suffer from poor scalability, lengthy query/discovery times and extremely high storage requirements: often requiring more space for the archive than the original emails!

Compliance

Store 100% of your email in full original MIME format

Discovery

Use the live search facilities to allow users to access their old email

Scalable

Store many years of email in a single server

Compressed

Unique MIME compression algorithms ensure most compact storage

Full Text

Full text queries provide relevant retrieval

Secure

Enable SSL archive web interface for maximum security

High speed archiving

Native high-performance C++ archiving code ensures that emails are archived and indexed in realtime. The unsurpassed performance allows the archive to be used live by end-users to retrieve old, deleted, or difficult to find emails from a web-interface.

Massively Scalable

Archiving of 100s of millions of emails in a single archiver is possible, allowing many years of emails to be archived on a single server or drive.

Low Storage Requirements

All email content (MIME) is retained compressed, allowing accurate records to be retained while minimizing storage. Emails are automatically deduplicated. Save costs of storages devices, upgrading servers and backup time and facilities.

Fulltext search

Full-text indexing automatically takes place on archiving. This allows your valuable resource of archived emails to be leveraged for knowledge management, auditing and discovery within your organization.

Genuine Archiving

Some inferior archiving solutions simply push email content into a relational database. This can be costly in database licenses, slow to retrieve email and extremely demanding of disk space and other machine resources. Be sure to check the licensing implications and costs of such systems before purchase. Hexamail is a complete solution requiring no third party database licenses.

Secure

Archiving takes place on your servers, within your network. Sensitive emails need never leave your organization, eliminating trust, hacking, or security breach concerns typical of third party service based archive solutions providers.

Active Directory Integration

Active Directory integration allows automatic import of your users and restriction of their access to only their emails

SSL

Full secure SSL access to web based knowledge management, discovery and search interfaces.

Sources

The Archiver module can index email from almost any source including Exchange, maildir, mbox, hMail, iMail, MDaemon, Hexamail, POP3, SMTP, and PST

Exchange 2000-2013

Index email directly from Exchange 2000 onwards

PST

Index any PST files from Outlook clients or Exchange server

Long term retention

Content can be retained for periods matching typical regulatory requirements such as Sarbanes Oxley, European Union ISP Communications Data retention, SEC Rules, NASD, HIPAA and Graham-Leach-Bliley Act.

Regulatory Adherence

Full MIME storage ensures your chosen email archive solution adheres to all regulations now and in future. Regulations such as Sarbanes-Oxley can be costly to implement, Hexamail Vault eliminates the cost for archiving email in a compliant way.

Backup

A unique index design allows email content to be backed up and removed from the live server to secure/offsite backup facilities. The fulltext index remembers which emails were in which backup files and allows fulltext search even over email removed from the server.

Automated Export

Automated export features allow all email matching specific complex criteria to be exported to directories or zip files for litigation or auditing purposes.

Fulltext Search

Full-text indexing automatically takes place on archiving. This allows your valuable resource of archived emails to be leveraged for knowledge management, auditing and discovery within your organization.

Live Access

Live-access allows your end-users to access the archive through a web-interface and retrieve email they may have deleted or lost in their inbox. This simultaneously ensure valuable knowledge is never lost from your organization, can be quickly retrieved, and users reduces user inbox storage requirements.

Historical Redelivery

Redelivery or historical email to selected recipients allows verbatim copies of emails to be retrieved and redelivered in a single click.

Report and Audit Generation

Users can run their own audit and generate folders or zip files of vital emails for meetings, storage offsite or presentation to management.

Configurable Access

Administrators can restrict access to discovery features to specific users or areas of discovery

Looking for something else?

There are many more features than we can list here. Why not download a trial and see!
If you require a feature that is not in the product simply email us at and we will happily improve our product to meet your requirement!